Improving Donor Relations: Getting The Right Message To The Right People With The Right RhythmInterview with Wordsprint CEO Bill Gilmer

Read the Interview Hugh Ballou: Hey, folks, it’s Hugh Ballou. Another chapter of The Nonprofit Exchange. Russell David Dennis, last week you and I were in Florida. It’s a good thing we’re not there this week.
Russell Dennis: Yes, it’s a bit windy down there now. I’m hoping everyone is okay. It’s looking like the storm is turning off and it’s not going as far inland as they initially thought. Hopefully all of our friends and the wonderful people down at Kaiser who made us feel so welcome are okay.
Hugh: It’s called a hurricane, but it’s really a slowcane. It’s going slowly through there. Welcome folks to this episode. We have a special guest today, Bill Gilmer. He has been on the ride with us ever since we started the magazine. I think over five years ago. Bill Gilmer, welcome to The Nonprofit Exchange.
Bill Gilmer: Thanks. Glad to be here. Unlike Russell, I am in chillier Blacksburg, Virginia. No hurricane on my horizon, I don’t think.
Hugh: Yeah, we just are down the road in Lynchburg. Bill, we ask our guests to say a little bit about themselves. Some background. Why is it you’re doing this important work you’re doing today?
Bill: My background, I used to be a printer. I used to run a printing company. Over the years, we discovered that most of the work we were doing was for nonprofits. Over the years, we started tracking response rates on donor relation campaigns. We have put together a system of marketing to donors, and that’s what we do every day. Help folks build relationships with their donor base.
Hugh: You’ve been working with SynerVision five or six years ago. Let’s declare up front that Wordsprint, Bill’s company, is a sponsor of Nonprofit Performance Magazine and SynerVision’s work in general. We talk about you often on these podcasts. It’s a pleasure to have you here live and in person. This is not an infomercial for Wordsprint, but we know the value of your work.
We talk about the 30/30/30. That’s the secret for success. Just to be clear, people can do this on their own. They don’t need you. But if they want to do it the very best way possible, you know how to do that. I want to be clear on that. Explain what this 30/30/30/10 is all about.
Bill: What we discovered, and this is lots of data, we started tracking this back in the early 2000s. I think we’re up to 20 million touches, 15,000 campaigns. What we discovered is that there are three things that matter. It’s our three-bit marketing system. There are three things that matter when it comes to donor relations.
The first is having the right message. The second is getting that right message to the right people. The third is getting the right message to the right people with the right rhythm. We help clients focus their message, stay consistent with their message, stay on message. We help them with the right people by helping with database cleansing, database acquisition, all kinds of demographics and predictive analytics. But most importantly, we have developed a system for staying consistent and rhythmic with your donor touches.
We’ve observed through all our data that is where many nonprofits fail. It’s the rhythm and consistency. The right message to the right people with the right rhythm. That’s the 30/30/30.
Hugh: What do you say to people who say, “I’ve tried mailing. It didn’t work. We tried sending out a mailing at the end of the year, and we got a little bit of money, but it doesn’t work, Bill.”
Bill: I tell them that I tried dieting once last year, and it didn’t work either.
Hugh: I tried working out once, and it didn’t work either.
Bill: I tried to exercise once, and it didn’t work. It really is like diet or exercise or physical therapy. These are things that work if you implement them rhythmically. It’s not a quick fix. Rhythm doesn’t become rhythm right away. It needs a few cycles. In fact, on average, for most of ou