Time Management

By Dr. Rekha Vyas

Beyond doubts, time is life and no one can succeed in life without tactfully steering the situations in the desired direction. Time is the essence of all success strategies, tactics and plans; without proper time management, no one may emerge as a winner, it makes life worth living if used wisely or destroys it mercilessly. This hook teaches you to differentiate between various situations, priorities and assignments that require a better time management and provides you future proof and tail-safe methods.

• Language: English
• Publisher: Diamond Books
• Release date: Dec 7, 2021
• ISBN: 9788128830310

Book preview

1

Time Management is the

Best Management

Howsoever short the life may be, it becomes more short due to the wastage of time.

-Johnson

This above — mentioned sentence is complete in itself, expanding it or defusing its components. If you control time you can control every thing (in a step-wise manner). Some people understand this sentence in this way —if we control ourselves, we control every one else. Till the time, we do not manage time and resources properly, we cannot control or manage even ourselves. Hence, time management and self management are synonymous. It has also been called self and total quality management.

The same facets are also known as perfect formulae for success, the art of living, the secrets of living etc. we have put time and ourselves in a task in such a manner that the 100 per cent of these two elements is given to that task so that we are able to achieve our goal in a stipulated time. This is called time management.

Some people consider management as a modern concept and a formulae to achieve an objective. They consider it to be a negative thought in this form. They think that it is only for physical or materialistic development. Through this, they think, one would be a slave under watch or stick. Hence, it amounts to becoming a machine. The truth of this observation can be felt only by practicing management.

I want to tell you all that time management is not to be named as an application alone. Rather, it can be tried at every level. It is a habit, it is an eternal formula for leading life in a proper manner. When we acquire this habit, we can make use of it at spiritual and all other levels of life. If we adopt it, we do not lose anything in life. A housewife can feel that she is going through the grind (of household chores). She wonders how a working woman does all this. If such a woman remains a victim of tiredness and languor she can take out time from her busy schedules to take rest and entertain herself such time becomes even more productive. You feel freshened up in this time you do whatever you like. In this process, you get changed, like a battery, without making much efforts. That is why a good time manager becomes capable of giving proper shapes to his imaginations and thoughts. Now we do not achieve or do time management simply by talking about it or learning about its intricacies, it is a very disciplined, ruledbased and internal system. From a superficial level, it appears to be external. While controlling time, adopting a reactionary attitude by seeing advise streams is not wisdom. Overall conditioning seems to be the best solution. That is why, at the world level, time management is becoming part of total management. The activity of mind, natural, quick-witted personality and the need for easy learning are helpful in every type of management.

Columbus set on to explore the world. He did not take anything along with him. He had determination, strong will and the ability to control any type of time. Had he thought about obstacles, uncertainly of success and death, he would not have been able to come out of his home. The skill of time management helps one achieve big targets. Had he taken enough resources with him but locked internal capability he would not have achieved such great success.

Drama Done Without Control

I see many shows. The technical preparations are superb but artists are not polished. These resources can help upto 10-20 per cent only. They cannot take the responsibility of the last 80 per cent of success. Due to bad luck we are imposing 80 per cent on 20 per cent hence the shop has only show-off but its products are in insipid.

We see the nature and creatures of this world. We are surprised to see how they are managed. We are pleased as well and discuss the phenomena with great enthusiasm but we do not try to adopt those features or phenomena in our life. In all of us, there is a biological clock. We do not know about it, leave alone forcusing and making use of it. Other animal use this biological clock to the hilt; that is why the Cock makes a noise early in the morning (at the same time). Our educators at home and all lessons help wind this spring of our biological clock. We are taught form the beginning that the early-morning bird catches the worm. Thus, our lesson is (or should be) -

उठ जाग मुसाफिर भोर भई अब रैन कहां जो सोवत है|

जो सोवत है सो खोवत है जो जागत है सो पावत है||

Wake up at five and eat at ten. Eat at five and sleep at ten, that way, you would make your life ten to ten.

Since the time I have adopted the habit of time management, I do not have to take extra time out for entertaining myself. I am able to listen to songs or news while doing my household chores. Due to the pressure of work or due to practice we do some tasks as a matter of routine or habit.

I never feel that I am listening to songs even as I am nothing or vice-versa. I am in touch with news too. Such tasks save my time when I read the newspaper. I read 5-6 newspapers on a daily basis. When I used to read one. I used to take half an hour. Now, I take 1-5 hour and do 5-6 times more work. Some news are not worth reading. So, I find out the important facts and leave the least of news. I see only the major parts (Some or gist) of an editorial. In between, I take deep breaths and change postures. That way, I do exercise and pranayam. I never feel that I had taken extra time to do these exercises. This appears to me as comfortable as meditation, for it is done by sitting in the park instead of getting tired, I feel fresh. Some incidents make us happy some other make us serious. Some of them become fact of our diary. It is not that I do not gossip in the company of people I do that, I also spend time on (doing) external activities. Rather, I believe that after adopting the habit of time management, I have plenty of time at my disposal sometimes, I have to think about the ways to utilize that time which is plenty and at my disposal.

Stable Arrangement

Time management is a habit. It is a system for running life in a proper manner. It is the art of spending time, lights and resources to every piece of work complete time is to be given to every task. Through this technique, we get a new, unique viewpoint to lead our life. We feel as if we found our own selves! We think that we can get something from our own selves now; it could have seen obtained earlier too.

While doing time management, we have to depend upon ourselves to adopt to change. This self knowledge tells us that it is a Master Key. Any type of storm may come but a time manager knows that wind and weather always remain in the favour of the direction who is a controller par excellence.

Time management has not been imported from the West

When ‘time’ is connected to ‘management’ people think that it is something imported from the West. They consider it to be similar to a course of BBA or MBA; but it is not 100 per cent 100 since it is concerned with increasing the productivity at the factory or work place, it is considered to be so. But I feel that time management is the thinking or method of the entire world. It is omnipresent because it is needed by all. It is essential need of our life, just like food.

Since people consider it to be a concept imported from the West people do not consider it to be a very important for themselves. They are determine to avoid it since they think that it is a western concept or a materalistic tenet.

Time management is the wealth of the entire world. It has been accepted and adopted in every era. The West is looking for new ways to manage time and getting success due to it. If the West is looking for new techniques in the realm of time management, then it is worth emulating. If we focus on the positive achievement of the West, we would find the power of time management in all of them. The penance and toil of their scientist is no less them the penance and Yoga Sadhna of our sages and saints.

I find a Edison’s quote as a powerful example of time management. Instead of feeling deserted after the failure of an experiment, he used to state, We are approaching success If we have to achieve success in 100 experiment, then this is to ninetieth experiment. So, only ten experiment are left. Thus, an unsuccessful experiment told us that it is useless and that we must found an another experiment.

So, the failure of great man also tells us that a large chunk of success depends upon time management. Those, who cannot move with time, are left out by it. That’s because time flows incessantly. Nature too flows incessantly, like time I read a story in a women’s magazine; I can still remember it, despite the fact that I have read thousands of stories till date. In that story, a man becomes a widower after marrying a woman. He cries and misses his wife.

People try to soothe him but in vain. He falls sick too. His children also feel troubled due to his trouble. He become sad, tense and worried. Then, they make a plan. They celebrate the birthday of their mother. They invite all their kin as well as single women of the city in that gale party. Many telephone numbers are exchanged. His father starts talking to many people. Someone invite him to a function. Children also motivate him to go. After 2 months, the period of 4 days takes away all of his worries and tension. This process also saves his precious time. The addicted man comes out of his addiction. He starts taking keen interest is writing, reading, eating and drinking.

He gets married to his PA, a woman, who was a widow and had got her children married off. He gets married to her before the next birthday of his wife. Had this not been done, life would have continued but how it would have continued is known to one and all. Some one will save us only when we want ourselves to be saved.

What would people say? What would they think? What would be the impact on our children. Thus, we do not take a decision about all aspects but remain in the position of doubt. A doubt definitely spoils management. Due to it, we start doubting our own capabilities; the ones we have all also lost. We are surrounded by one enemy and so, we invite many more. We are surrounded by our enemies and cannot come out of their hold.

If we study the sentences and mantras devoted to the theme of time, we would find that most things in its world are similar. There are many speakers or thinkers but their thinking is the same. This thinking would be change our opinion about time management, (i.e., whether it is East or West - oriented).

का वर्षा जब कृषि सुखाने

समय चूंकि पुनि का पछताने

It takes no time for time to pass. When the crops have dried up, what’s the use of rain? Once a moment is lost, then one can only repent. Note that repentance cannot recall lost time.

We spoil our time management system; others also spoil our system you discuss an issue and take opinion of people. This discussion does not affect the main issue of discussion but we are affected. If we are associated with a social movement, or if we are activist, the discussion is justified. Otherwise, why we indulge in useless discussion. If we carefully ponder over these issues, many situations and people can be considered by us.

Be Careful from the Management-Spoiling Mechanism Too

A constructive approach in life is good but if we are careful from a negative mechanism, we become more constructive. Not thinking about negative thoughts or in a destructive manner does not mean that we do not even talk about negative concepts or all not careful with the same. If we are passing through a jungle, we have to be careful with wild animals too. That is the real sadhna!

Laziness, Stubbornness discussion, considering our own self as the best and correct are some treats that we must do away with nothing is gained due to them. If some argues as a good lawyer in a court, it is a virtue for him (the lawyer). But if he argues so much that he is enable to become a lawyer, what would you call this phenomenon?

If the heart beat changes or if the ratio of timing of breathing changes, the entire body and life come under the sword of trouble.

We call those people as lunatics or mad who are focused on their work. We try not to become like them. So, we are not able to learn anything, even if want to do so. Sunil Gavaskar write a letter to Sachin Tendulkar when the later’s Cricket career had just begun. He praised Sachin and he gave him tips to improve his game. It was disclosed only recently that Sachin had got great inspiration and good lessons from that letter (of Gavaskar).

During the periods of disease of grief, we pass time with great difficulty. We take life as it comes. Many things are not under one control. But we can control our diseases and grief by focusing on them. Life does not stop but we do. So, all task, come to a halt. Our mental state comes a stand still. If we get over this state, we would not call it escapism or running away from life.

We must be careful with those people who spoil our time management system.

I have studied the life style or many successful people. They do their own tasks with finesse. Then, they spend time among other to keep themselves fresh and cheerful. They are not concerned with other people, or they think that other people are not part of their thinking. I know a person who had worked in the UNO. He decides his target in a day. By lunch hour, he achieves it. Then, he either goes to meet some one or calls some one to meet him I happened to meet him many times. I realized that he used to relax after achieving his target. But I observed that those, who were meeting him before lunch hours, were not able to achieve their own targets. I mustered courage and started completing my target before lunch. But travel to and from surgeon used to eat up a lot of my time. Sometimes, when I would be late, he used to take lunch and set out to take rest.

I told him that I would not be able to honour my appointment. Now, if he comes to Delhi, he meets me. So, our relationship is maintained in one fourth of the time we used to spend together earlier. Some people call it cruelty. They think that working according to others amounts to pride, duty fulfillment and efficiency in behaviour, despite the fast that they are not willing to do all that. One day, such people explode like the bomb then, their entire investment of time becomes useless.

Useless discussion wastes our time. Due to this, before that cause conflicts are created. Ego, fight, enquiry, conflict etc. are the problems that crop up. They all are wicked to the core.

One should mind one’s own business. This philosophy is be good management. Thus, due to this tenet, we give 100 per cent of our energy to our goal some people consider such persons to be selfish. But if one is trying to achieve one’s our target without Obstructive other persons’ efforts, it is a very constructive tendency. Two student discuss their course syllabus. They prepare for ITI entrance examination. They share each other’s problems. If they do not have the solutions on an individual basis, the find out a solution by collaborating with each other. I know many able students whose aim is to boost of themselves or tell other how much knowledge they have or tell other how much weak they are. In an interview a friend of Sachin Tendulkar said, He talks to only those people who he knows. If we consider him (Sachin) to be proud or arrogant, it is our fault. If you give time to someone and do not talk much due to your forms or your goal, then this could be one reason why a person talks to a limited member of persons.

Some targets and function can be balanced. For example, I like to attend Cultural and social functions. I have stopped attending marriage functions, bhajan kirtans and Jagrata programs, well almost! I do go to attend such functions when nearest kin or friends force me to do so. My favorite programmers keep me updated and also, they give me enough content about the areas (in which I am interested). Further, I also enjoy those occasions due to my love for social gatherings and functions.

We can easily manage time by changing some habits or altering our life style. There were many files and bundles of paper left unattended for years. I could not find time to open them. When I forcibly opened them I founded that a large part of my content had become waste. In 10-12 years the world changes a lot.

The content of all articles, facts and style had changed. Thus, I Sifted out that content which was useful. I added new facts to that content. Thus, I created articles and other useful types of content (whatever I could make out of it). I had to invest time, labour and cost to do all this. I repented but there was no other way out

When I get into this stream, I tried the same modus operandi in other fields too. I take out many things, put them under the sun and keep then safe again. This time I thought of using them I took out some things to be given as gifts I did not know that this would give me solace. How, there was ample space. I saved money I give some magazine and books to some organizations as charity. The Joy of giving was divine. Now the things do not accumulate at my home. If we do give junk in charity, we can feel pleasant and divine; that is the Joy of giving.

Be Careful about Time Killers

Some people kill our time. It is possible that they may be utilizing their own time fully well. But it is also possible that their objective may be not spoiling their own time. If someone tells us about this, or if we ourselves learn this, then we must be vigilant. If time is wasted, we have to pay a heavy price. Saving the wealth of time is important but equally important is — stopping wastage of time. It is also an important challenge of time management.

A time manager remains Light and Jovial. He has an aura of success around his persona. Everyone cannot digest the fact that his present and future are bright. If, under such conditions, machinations are devised against him, they must be ignored. Yes, he must not nurture or his promote the same vices in his own character. Jealous persons burn their own blood and pass criticism on the successful time manager. Thus, they waste time. Their competitors spend the same time in finding out the good qualities of the successful time manager and trying to emulate him. Such persons can become equal to that successful time manager and even more ahead of him.

We waste a lot of time thinking that this world is working due to us and that chaos would be there in our absence. We realize later that we put food in the mouth of capable, prosperous people and wasted our time; we also made them disabled that way.

Pawan Chaudhary, the author of ऐसा पाल तानें कि आंधी उर्जा बने, says in his book:

"Sometimes, we have to attach in a wild manner in your life and at some others, you have to be as calm as the mountain. Man must have the ability to work according to the time he faces. He must try to ride the waves of time instead of drowning in their