The Graduate Advisor Handbook: A Student-Centered Approach
()
About this ebook
With university budgets shrinking, graduate advisors find their workloads increasing. A professor emeritus of educational psychology at McGill University with more than forty years of advising experience and several teaching awards, Bruce M. Shore provides a practical guide here that demystifies the advisor-student relationship and helps both parties thrive. Emphasizing the interpersonal relationship at the heart of this important academic partnership, he reveals how advisors can draw on their own strengths to create a rewarding rapport.
The Graduate Advisor Handbook moves chronologically through the advising process, from the first knock on the door to the last reference letter. Along the way it covers:
- transparent communication
- effective motivation
- cooperative troubleshooting
- touchy subjects, including what to do when personal boundaries are crossed and how to deliver difficult news—with sample scripts to help advisors find the right words for even the toughest situations
Related to The Graduate Advisor Handbook
Related ebooks
Finish Your Dissertation, Darling!: Successful Strategies for Overcoming Procrastination, Isolation, Writing Blocks, Wish for Perfection, Unresponsive Professors, Troublesome Relatives & Research Gone Awry Rating: 4 out of 5 stars4/5Behind the Academic Curtain: How to Find Success and Happiness with a PhD Rating: 4 out of 5 stars4/5The Chicago Guide to Your Academic Career: A Portable Mentor for Scholars from Graduate School through Tenure Rating: 0 out of 5 stars0 ratingsThe Transition: A Guide to Graduate School Success Rating: 0 out of 5 stars0 ratingsThinking as Researchers Innovative Research Methodology Content and Methods Rating: 0 out of 5 stars0 ratingsGrad School Essentials: A Crash Course in Scholarly Skills Rating: 5 out of 5 stars5/5Guide to College Writing Assessment Rating: 2 out of 5 stars2/5The PhD Survival Guide: Lessons from Life and Lab Rating: 0 out of 5 stars0 ratingsBasic Research Strategies: A Guidebook for Stressed Thesis and Dissertation Writers Rating: 5 out of 5 stars5/5Reframing Academic Leadership Rating: 4 out of 5 stars4/5From proposal to thesis: Revised edition Rating: 4 out of 5 stars4/5Get it Done Faster: Secrets of Dissertation Success Rating: 0 out of 5 stars0 ratingsDissertation and Research Success: Hands-On Coaching for Doctoral Success Before, During, and After Your Dissertation Rating: 0 out of 5 stars0 ratingsReading, Writing, and Discussing at the Graduate Level: A Guidebook for International Students Rating: 0 out of 5 stars0 ratingsA+ Guide to Literature Reviews: A+ Guides to Writing, #3 Rating: 0 out of 5 stars0 ratingsA PhD Rollercoaster: A Diary of The Ups And Downs of Being a Doctoral Student Rating: 4 out of 5 stars4/5Writing Your PhD: An Introduction: PhD Knowledge, #4 Rating: 0 out of 5 stars0 ratingsThe Dissertation Desk Reference: The Doctoral Student's Manual to Writing the Dissertation Rating: 0 out of 5 stars0 ratingsHow to Successfully Deal with Your Dissertation Data Rating: 0 out of 5 stars0 ratingsWelcome to Dissertation Hell: A (hilarious) Handbook for Doctoral Students Rating: 4 out of 5 stars4/5Cite Right: A Quick Guide to Citation Styles—MLA, APA, Chicago, the Sciences, Professions, and More Rating: 4 out of 5 stars4/5A Practical Guide to Writing a Successful Thesis in the Humanities Rating: 5 out of 5 stars5/5PhD: An uncommon guide to research, writing & PhD life Rating: 4 out of 5 stars4/5Write No Matter What: Advice for Academics Rating: 4 out of 5 stars4/5Where Research Begins: Choosing a Research Project That Matters to You (and the World) Rating: 5 out of 5 stars5/5From Dissertation to Book Rating: 0 out of 5 stars0 ratingsPhD: The Messy Desk Rating: 5 out of 5 stars5/5Starting Your PhD: PhD Knowledge, #1 Rating: 0 out of 5 stars0 ratingsHow to Write a Better Minor Thesis Rating: 5 out of 5 stars5/5Researching Writing: An Introduction to Research Methods Rating: 5 out of 5 stars5/5
Teaching Methods & Materials For You
From 150 to 179 on the LSAT Rating: 4 out of 5 stars4/5The Three Bears Rating: 5 out of 5 stars5/5Fluent in 3 Months: How Anyone at Any Age Can Learn to Speak Any Language from Anywhere in the World Rating: 3 out of 5 stars3/5Becoming Cliterate: Why Orgasm Equality Matters--And How to Get It Rating: 4 out of 5 stars4/5Speed Reading: Learn to Read a 200+ Page Book in 1 Hour: Mind Hack, #1 Rating: 5 out of 5 stars5/5How To Be Hilarious and Quick-Witted in Everyday Conversation Rating: 5 out of 5 stars5/5How to Take Smart Notes. One Simple Technique to Boost Writing, Learning and Thinking Rating: 4 out of 5 stars4/5Speed Reading: How to Read a Book a Day - Simple Tricks to Explode Your Reading Speed and Comprehension Rating: 4 out of 5 stars4/5Grit: The Power of Passion and Perseverance Rating: 4 out of 5 stars4/5Financial Feminist: Overcome the Patriarchy's Bullsh*t to Master Your Money and Build a Life You Love Rating: 5 out of 5 stars5/5Easy Spanish Stories For Beginners: 5 Spanish Short Stories For Beginners (With Audio) Rating: 3 out of 5 stars3/5Jack Reacher Reading Order: The Complete Lee Child’s Reading List Of Jack Reacher Series Rating: 4 out of 5 stars4/5Conversational Spanish Dialogues: Over 100 Spanish Conversations and Short Stories Rating: 4 out of 5 stars4/5Weapons of Mass Instruction: A Schoolteacher's Journey Through the Dark World of Compulsory Schooling Rating: 4 out of 5 stars4/5The Call of the Wild and Free: Reclaiming the Wonder in Your Child's Education, A New Way to Homeschool Rating: 4 out of 5 stars4/5A study guide for Frank Herbert's "Dune" Rating: 3 out of 5 stars3/5Personal Finance for Beginners - A Simple Guide to Take Control of Your Financial Situation Rating: 5 out of 5 stars5/5Principles: Life and Work Rating: 4 out of 5 stars4/5A Study Guide for S.E. Hinton's The Outsiders Rating: 0 out of 5 stars0 ratingsSummary of The Dawn of Everything by David Graeber and David Wengrow Rating: 4 out of 5 stars4/5The Chicago Guide to Grammar, Usage, and Punctuation Rating: 5 out of 5 stars5/5The 5 Love Languages of Children: The Secret to Loving Children Effectively Rating: 4 out of 5 stars4/5Everything You Need to Know About Personal Finance in 1000 Words Rating: 5 out of 5 stars5/5Lies My Teacher Told Me: Everything Your American History Textbook Got Wrong Rating: 4 out of 5 stars4/5Who Gets In and Why: A Year Inside College Admissions Rating: 4 out of 5 stars4/5The Teenage Liberation Handbook: How to Quit School and Get a Real Life and Education Rating: 4 out of 5 stars4/5
Reviews for The Graduate Advisor Handbook
0 ratings0 reviews
Book preview
The Graduate Advisor Handbook - Bruce M. Shore
1
BEGINNING THE ADVISORY RELATIONSHIP
Supervisory relationships formally begin in different ways and at different times, depending on the discipline and the university. The prospective student should be alerted to confirm what this process is before applying, then respect it. Faculty members might or might not choose their own advisees, and if they have some say in the matter, the decision may be informal and may be made months or more into the program. Many programs, for example, admit graduate students in cohorts and require the completion of numerous courses before supervision is addressed. Among these programs, students may seek an advisor, or one might be assigned—although some mutual choosing might be tolerated or encouraged. Other programs, perhaps less commonly, require students to arrange a supervisory commitment when they apply. This information should be prominently available on the department website so that students do not make inappropriate cold calls
to professors about supervisory places, or fail to arrange supervision when that is expected. In some but not all program applications, students may be asked with whom they might want to work or to express research interests, but without guarantees of a match. At some point, though, the advisor-advisee question arises, and a very powerful relationship begins. It is important to begin on the proverbial right foot. On a recent visit to Las Vegas I was amused by a new version of the classic taunt What happens in Vegas stays . . .
The new ending is on Facebook and Twitter
! The same applies to graduate advising. What happens at every stage matters in many ways, and it is not private.
The relationship might start with a knock on the door, an e-mail, or a question posed in the hallway. Because of the particular nature of my own program, it’s autumn, the graduate application deadline is looming, and unfamiliar senders’ names appear in my inbox. The subject line often contains a variation of this question: Are you accepting new students next year?
Anyone who has ever sold cookies for a soccer team or done telemarketing knows that cold calls are emotionally difficult—at least initially—and they are usually carefully scripted. The question usually follows a few lines about the student’s first degree, experience, and general interests, occasionally the name of the person who suggested that she or he contact me, and sometimes a sign that this is not a form letter sent to everyone in the department. The prospective student may have done some serious preparation by having read something I recently wrote or speaking with one of my current graduate students or a recent graduate. If there is any prospect of my adding another advisee, I welcome further exploration, whether in person, by e-mail, or on Skype. If not, I so reply. If I were not the matchmaker, I’d explain how it is done (and probably keep on hand a short boilerplate I could paste in, whether the gist was Apply, get in, then we’ll talk,
or This is a program decision and our graduate committee assigns advisors to students at some specified point in the program
).
Whether early or later, by mutual choice or arranged marriage, at some point there is a first contact. Handling it in a friendly and informative way makes a difference. Whatever level of control advisors have over the situation, how can we maximize our chances for a good match?
Working from Strengths
When I meet a student for the first time about the prospect of working together, the conversation follows a rather predictable path. The context of this discussion is, of course, that the student perceives himself or herself as being in the less powerful position and seeking a service that is often in short supply, especially if she or he is also looking for financial support. After introductions and social courtesies such as trying to find out whether we have any common acquaintances in the department or university they previously attended, I make two circles with my thumbs and forefingers and bring those circles together so that they overlap (as a former mathematics teacher, I hope to be forgiven for a digital Venn diagram). This circle represents my interests and expertise, and this one represents yours. The overlapping area, which can vary in size, is where we can look for our common interests.
I then ask them what topics they are knowledgeable about, what special skills they have (e.g., editing, interviewing, analysis, graphics), what they really want to know more about, and in what parts of my background or interests they expect to find the overlap. My goal is to make it clear that I learn from my students; I want real dialogue and look forward to mutually rewarding interactions.
I ask them to carry the conversation for a while. Please tell me about your responsibilities on any past research projects. When and how did you become interested in research in this area?
Then I tell them how I and my graduate students work, and I suggest a list of our recent publications to read. The central questions I ask each of them at that point or in the next conversation is how their working with me will build on their strengths and take them in the direction they presently want to go, and how and to what extent these will also serve my research interests and commitments. Plans change, but we begin with a sketch of a plan—a plan that, from the outset, benefits both of us.
Another topic that needs to be part of the initial conversation is how students plan to finance their graduate studies and especially whether they hope for support from research funding that I might or might not have in a given year. If I have funds to entice a student who seems very promising, given that I do have discretion in choosing graduate students who are successfully admitted, that is a strength in my favor. Graduate students who hold a major fellowship from the outset should certainly make this known and count it as a strength in their favor (both for admission and for building a relationship with a supervisor). Next, I tell all potential advisees that they can count on me to work with them to try to obtain a competitive external fellowship, regardless of their financial situation. These awards are kudos for both of us. I indicate what this will entail on their part (e.g., what they will need to do to get published—and I describe how I will help them do this) and what kinds and degrees of success other students and I have had in the past.
These conversations also give potential advisors a sense of the language skills of prospective students, especially but not exclusively students with a different mother tongue. Advisors invest in the writing and presentation skills of all our advisees, and many graduate students will be expected to contribute to teaching or tutorials, so we may find ourselves guiding their spoken language or understanding. There will always be an investment, but as advisors we differ in the size of the investment we are willing to make. Active, live interactions with prospective students—at whatever point our program welcomes this connection—helps us decide whether or not the entry level is acceptable in absolute terms, or in balance with the other strengths a student can bring.
ADVISORS’ STRENGTHS
Some advisors are well connected organizationally to their fields, others have exceptionally unique expertise, some are masters at grant writing, others are prolific writers or institutional leaders. Some are proactive in their interactions with their students; others are more aloof or reserved and wait for students to appear with work in progress.
There are several questions that advisors should reflect on every year or so. The answers will change over time, but given publication lags and other circumstances, prospective students might contact us hoping for supervision in an area of declining commitment. Advisors should be ready to answer the following questions every fall:
• What are the advisor’s current research or scholarly interests? These may have evolved since the publications a prospective student might have located.
• What kinds of research methods or techniques are we most knowledgeable about and do we currently work with?
• What kinds of equipment or professional staff do we have?
• Do we help students develop their writing and speaking skills?
• In what circumstances do we direct students elsewhere for primary or backup consultation, such as statistics, editing, or translation?
• How frequently do we expect to meet, how formally, and does this vary and adapt? A student might very much want to know that the advisor welcomes drop-in meetings at the office, text messages, or phone calls. Or not.
• What do we not like to do? Sometimes students come to our discipline from another very different advisory relationship or institution and do not know about the traditions that apply in our situations.
STUDENTS’ STRENGTHS
Students bring strengths in many forms, from knowledge of the same or a complementary discipline to languages and cultural variety, as well as energy and enthusiasm. Students need to know from the outset that they are not merely empty vessels lining up to be filled and then tested for the quality of their contents at the end of an assembly line. Their success includes the value of their ongoing contributions. In all disciplines faculty members have common expectations about what base knowledge a student beginning graduate studies should have. For example, nurses have studied physiology, teachers have taken child development, and economists know some mathematics.
Expect that each graduate student brings unique expertise that can be a special asset to an advisory relationship, whether that knowledge is within the discipline or from employment or even recreation experiences. I ask students if they have any such relevant talents or experiences, such as work or web skills. An occasional reply, after some hesitation, is bartending
; to this I reply that it likely benefits economic independence, but if the weekend hours are long, then the student may need to plan three years to complete what other graduate students might accomplish in two.
As students meet different potential advisors—at whatever stage our program makes this match—their priorities might even shift. Through personal meetings or taking courses and seminars, students can become aware of new ideas that capture their curiosity or meet a faculty member with whom the personal interaction strikes a welcome chord. Students’ most valuable strengths may be somewhat different from or more nuanced than what they have written in their application forms. Ideally, their interactions with potential advisors should help students learn more about themselves and their strengths.
Advising Takes Different Forms
When talking with prospective students about working together, whether the link is made for us or we are in charge of the decision, we should use the terminology of our current institution, not the institution from which we or the student graduated or at which we previously worked. I prefer the term advising but use it interchangeably with supervision in this book. I also use dissertation and thesis interchangeably, but in some institutions only a master’s dissertation is referred to as a thesis. I also use research and scholarship interchangeably; for me, both refer to processes for advancing knowledge in or among disciplines, whatever the