Microsoft Word 2021 For Beginners And Seniors: The Most Updated Crash Course from Beginner to Advanced | Learn All the Functions and Features to Become a Pro in 7 Days or Less

By Steve Jordan

Word 2021 provides essential in-depth coverage of the concepts required to use Microsoft Word effectively. This comprehensive overview of Microsoft Word provides learners with the skills needed to acquire a greater understanding of this versatile application. Fully illustrated with detailed instructions and step-by-step guidance, readers will gain a greater insight into the functionality and diverse range of features available within Microsoft Word.

Use the basic functions of Microsoft Word

• Create documents
• Format documents
• Create and format objects
• Carry out a mail merge
• Prepare outputs with page setup and printing
• Apply advanced text, column, paragraph and table formatting
• Use templates, fields and forms
• Use referencing features including footnotes, endnotes and captions. Insert cross references, indexes and create a table of contents
• Use linking and embedding features
• Use advanced mail merge features
• Use automation features including macros
• Collaborate and review documents
• Insert headers and footers, as well as watermarks
• Apply document security features
• Work with master documents and subdocuments
• and many more.......

What else will you like to learn about word 2021, click the buy now button to get yourself a copy of this book.

• Language: English
• Publisher: BLUE ROSE PUBLISHING
• Release date: Apr 26, 2023
• ISBN: 9798223145837

Book preview

MICROSOFT WORD 2021

FOR BEGINNERS AND SENIORS

The Most Updated Crash Course from Beginner to Advanced | Learn All the Functions and Features to Become a Pro in 7 Days or Less

STEVE JORDAN

Copyright © 2022 by Steve Jordan 

This work is subject to copyright. All rights are reserved by the Publisher, whether the whole or part of the material is concerned, specifically the rights of translation, reprinting, reuse of illustrations, recitation, broadcasting, reproduction on microfilms or in any other physical way, and transmission or information storage and retrieval, electronic adaptation, computer software, or by similar or dissimilar methodology now  known or hereafter developed.

Trademarked names, logos, and images may appear in this book. Rather than use a trademark symbol with  editorial fashion and to the benefit of the trademark owner, with no intention of infringement of the  trademark.

The use in this publication of trade names, trademarks, service marks, and similar terms, even if they are not identified as such, is not to be taken as an expression of opinion as to whether or not they are subject to proprietary rights.

While the advice and information in this book are believed to be true and accurate at the date of publication, neither the authors nor the editors nor the publisher can accept any legal responsibility for any errors or omissions that may be made. The publisher makes no warranty, express or implied, with respect to the material contained herein.

Table of Contents

Chapter 1- Introduction

MS WORD MOST ESSENTIAL FEATURES

GETTING STARTED

OPENING AND PINNING MS WORD.

MS WORD START SCREEN

Starting Word 2019

Word installation in the taskbar

Opening a document directly from Windows Explorer

The initial screen

The main screen

The Ribbon

Using different tabs in the Ribbon

The Mini Toolbar

Using the Mini Toolbar

The Quick Access Toolbar

Customizing the Quick Access Toolbar

The Status bar

Customizing the Status bar

Selecting text Basic techniques

More advanced techniques

Discontinuous text selection

Selection with the Alt key

Working with files

Starting a new document

Saving your work

Opening a saved document

Quick ways to scroll

Zooming

CHAPTER 2: CREATING AND EDITING DOCUMENTS.

ENTERING, SELECTING, AND DELETING TEXTS

To Select Texts in MS Word:

Some Shortcut ways of selecting Texts:

CUT, COPY AND PASTE TEXTS

PASTE SPECIAL OPTIONS AND CLIPBOARD

To paste any of your copied items from the clipboard:

MOVING AND DUPLICATING

UNDO, REDO, AND REPEAT

USING AUTOCORRECT IN WORD

PUTTING NUMBERS AND BULLETS FOR LISTING

INSERTING SYMBOLS, SPECIAL CHARACTERS, AND EQUATIONS

HYPERLINKING TEXT

USING FIND AND REPLACE IN WORD

HOW TO SORT IN WORD

2.12 CHECKING SPELLING AND GRAMMAR

Chapter 3 - Editing in more depth

Creating a new paragraph-level style

Creating a new linked style

Mixing styles in a paragraph

Making the Ruler visible

Tabulation

Overriding default tabulation

Different types of tabs

Removing all tabs

Editing controls

The Find button

Advanced Find

Find and Replace

Using special characters

Advanced text effects

Using WordArt

Creating a Drop Cap

Equations and symbols Creating and editing an equation

Inserting a symbol

Chapter 4-Structured documents

The Pages tools

Adding a blank page

Adding a page break

Adding a cover page

Tables and illustrations

The Links tools

Creating a bookmark

Creating a hyperlink to a document on your computer

Cross-references

Headers and footers

Adding a header or footer

Editing a header or footer

Inserting a date and time

The Text tools

Text Boxes

Creating a Text Box manually

Flowing text between boxes

Creating your own Building Blocks

Using your own Building Blocks

Editing an existing Building Block

The Building Blocks Organizer

Inserting a table

Resizing a table

Drawing a table

Formatting your table

Inserting and deleting rows or columns

Merging cells

The Table Layout controls

Using a Theme’s effects

Using a Theme’s fonts

Page Setup

Margins and columns

Breaks Different types of break

Dividing a document into sections

Line numbers

The Page Setup dialog

Hyphenation

Page background

Watermark

Page color

Page borders

Cahpter 5 -Pictures and graphics

The Illustrations area

Adding a photo from a file on disk

Remove background

Artistic Effects

The Adjust tools

The Format Picture pane

Adding a draw-type picture from a file on disk

Online pictures

3D Models

Adding text inside a shape

Canvas objects

Alignment guides

Live layout

Online video

SmartArt

The SmartArt tools

Charts

Screenshots

Activating Read Mode

Accessing the other views

Print Layout view

Web Layout view

Outline view

Draft View

Defining and customizing gridlines

The Navigation pane

Activating the Navigation pane

Browsing headings

Browsing pages

Browsing search results

The Document Inspector

Chapter 6- Files and settings

Save to local file

Recently-used files

Opening local files

Opening other file formats

Opening PDF files

LinkedIn

Printing

Using templates

Creating your own templates

Options

Chapter 7- Sharing features

Roaming documents

Using a shared area from Word

Accessing documents from Word Online

Working together

Preparing to share

Email

Sending from Word

Present Online

Blogging

Posting to a Blog

Chapter -8 References and mailings

Creating a Table of Contents

Manually adding or removing items

Customizing your Table of Contents

Updating your Table of Contents

Manually defining your Table of Contents

Footnotes and endnotes

Adding a footnote

Adding an endnote

Navigating through footnotes and endnotes

The Footnote and Endnote dialog

Citations

Adding a citation

Envelopes and labels Creating envelopes

Creating labels

Mail Merge

Using the Mail Merge Wizard

Chapter 9 -Tools for reviewing

Proofing Tools

The Read Aloud tool

Smart Lookup

Translating selected text

Thesaurus

Comments Adding a comment

Multiple users adding comments

Marking a comment as done

Adding Ink to your document

Locking tracking

Changes

Protecting a document

Creating a document password

Mark as Final

Digital Signature

Restrict Editing

Add-ins

reviewing the options Add-ins

Chapter 1- Introduction

Microsoft Word 2019 is one of the most popular word processing applications available today. Whether you're a student, a professional, or someone who just wants to write and create documents, Word 2019 provides you with a powerful set of tools to help you achieve your goals.

In this ebook, we'll explore the many features of Word 2019 and learn how to use them effectively. We'll start with the basics, such as creating and formatting a new document, and then move on to more advanced topics, such as working with tables, graphics, and styles.

Along the way, we'll provide plenty of examples and practical tips to help you get the most out of Word 2019. Whether you're a beginner or an experienced user, you'll find something here to help you improve your skills and increase your productivity.

So, let's get started and discover what Word 2021 can do for you!

MS WORD MOST ESSENTIAL FEATURES

Microsoft Word is the most used word processor in the world. It has a range of use for various organizations, teachers, students, professionals, business owners and an individual. Having little knowledge of the application and consistently figuring things out can be stressful and time-wasting. Microsoft Word has many excellent features you may not know if you do not learn the skill. Learning the skill will make you save time, work smartly, and increase your productivity.

Some of the fantastic features of Word that you will learn include

Styles for easy and quick document formatting.

Themes to create a professional-looking document with just a click. Illustrations like images, shapes, SmartArt, etc. to beautify and communicate without stress.

Tables and Charts for easy and quick presentation of data

Find and Replace feature for quick navigation and editing of your work.

Paste Special and Clipboard system

Sort for easy data analysis

Autocorrect feature, spelling and Grammar to create an error free document.

Synonym function (Thesaurus) for flexible word usage.

Automatic Table of Content and Table of figures to ease your stress.

Hyperlinking

Security features and so many others.

Read on as I quickly show you how to use the Word amazing features to save your time, reduce your stress, increase your productivity, eliminate your frustration, improve your competence, and make you a professional in less than 3hours.

GETTING STARTED

To start using MS word, you must have it installed on your computer or use it online. Some computers come with Microsoft Office preinstalled, but if you do not have it, you can get it following the steps below:

1.2.1 Buy MS Word

1. Open your web browser, e.g., Google Chrome.

2. Go to office website: www.office.com.

3. Click on Get office if you want an office or MS Word on your desktop and buy from the available options:

• Office 365 Family and Office 365 Personal: You can share Office 365 Family with six people, while Office 365 Personal is limited to only one person. They are both the same in function, and both require continuous subscriptions. Office 365 is the best option for any user who wants access to all the up-to-date office apps and cloud services. It can run on windows 11, 10, 8, 7, and macOS.

• Office Home & Student 2021: This is the latest version of office available for a one-time payment and contains only the essential apps (Word, Excel, PowerPoint, Access, Outlook, OneNote, Team, and Publisher). You can only use it on Windows 11, 10, and macOS.

4. Install Microsoft Office, and MS word is available on your desktop foruse.

1.2.2 Use MS Word Freely

If you are not interested in buying Microsoft office, you can use it freely on the Microsoft official website. The Word online version is new and does not contain all the features in the desktop version. The website version cannot also work when there is no connectivity, making the offline/ desktop version a good choice.

To use MS word freely online; visit their website, www.office.com.

sign in if you have an existing account or

create a new one if you do not have one, and MS word will be available for your use.

OPENING AND PINNING MS WORD.

To open an MS word:

1. Type Word in your computer search bar.

2. Left-click on the word icon or Open to open a new MS word file.

3. You can also click any recent lists to open an already existing file.

If you often use Word, it will be better to pin it to the start or taskbar.

To pin an MS Word to start or taskbar:

1. Right-click on the Word icon. A menu appears.

2. Select Pin to Start or Pin to taskbar as desired from the menu.

MS WORD START SCREEN

When you first open MS word, you will land on the start screen Home page, as shown below. The page has a blue vertical bar on the left side containing tabs to the right-side contents. The rest of the tabs have their shortcuts link on the Home page.

You have a Blank document on the Home screen that you can use to start from scratch. Also available are several learning tutorials and templates that can quickly get you started with MS Word. Click on more templates or the New tab at the left-hand bar if you want more templates.

Below the templates is the list of the Recent Word document. The Open tab at the left-sidebar or the More documents link opens more available documents at the right bottom corner of the list. Frequently open documents can be pinned and accessed in the Pinned beside the Recent list

Starting Word 2019

The way in which you start Word depends on whether you’re using a desktop PC or a tablet, and the operating system version.

From Windows 10

Click the Windows Start button and look through the list

If Word isn’t in the Recently added or Most used sections, scroll through the alphabetical list and choose Word

Alternatively, type Word into the text box Type here to search