Secrets of Access Database Development and Programming

By Andrei Besedin

SECRETS OF ACCESS DATABASE DEVELOPMENT AND PROGRAMMING
Everyone knows that few things boost the efficiency and intelligence of an organization. One of the few things is a database-driven business application such as the Microsoft Access. Even though it might not be widely used like excel and word, it is one of the most powerful programs in the Microsoft office suite. It is a powerful way to manage your data.
The Microsoft Access has completely changed industries and markets by sharpening communication, eliminating guesswork, advancing the quality and speed of work, and also delivering insights. There are some major advantages of this tool. 
•It saves money
•Great development speed
•They are at once familiar and user-friendly. This means the tool is easy to use
•Offer great flexibility and Agility
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• Language: English
• Publisher: Publishdrive
• Release date: Nov 8, 2017

Book preview

Table of Contents

Table of Contents

Legal Notes and Disclaimer

Chapter 1. Tables

Chapter 2. Table Relationships

Chapter 3. Export

Chapter 4. Forms

Chapter 5. Introduction to reports

Chapter 6. What is a macro?

About The Author

Other Books By (Andrei Besedin)

Legal Notes and Disclaimer

Text Copyright © [Andrei Besedin]

All rights reserved. No part of this guide may be reproduced in any form without permission in writing from the publisher except in the case of brief quotations embodied in critical articles or reviews.

Legal & Disclaimer

The information contained in this book and its contents is not designed to replace or take the place of any form of medical or professional advice; and is not meant to replace the need for independent medical, financial, legal or other professional advice or services, as may be required. The content and information in this book has been provided for educational and entertainment purposes only.

The content and information contained in this book has been compiled from sources deemed reliable, and it is accurate to the best of the Author's knowledge, information and belief. However, the Author cannot guarantee its accuracy and validity and cannot be held liable for any errors and/or omissions. Furthermore, changes can be periodically made to this book as and when needed. Where appropriate and/or necessary, you must consult a professionalbefore using any of the suggested remedies, techniques, or information in this book.

Upon using the contents and information contained in this book, you agree to hold harmless the Author from and against any damages, costs, and expenses, including any legal fees potentially resulting from the application of any of the information provided by this book. This disclaimer applies to any loss, damages or injury caused by the use and application, whether directly or indirectly, of any advice or information presented, whether for breach of contract, tort, negligence, personal injury, criminal intent, or under any other cause of action.

You agree to accept all risks of using the information presented inside this book.

You agree that by continuing to read this book, where appropriate and necessary, you shall consult a professional before using any of the suggested remedies, techniques, or information in this book.

Chapter 1. Tables

Introduction to tables

Tables are essential objects in a database; they hold all the information or data

Each table stores data about a particular subject, such as employees or products.

A table has records (rows) and fields (columns).

Fields have different types of data, such as text, numbers, dates, and hyperlinks.

A record: Contains specific data, like information about a particular employee or product.

A field Contains data about one aspect of the table subject, such as first name or e-mail address.

A field value: Each record has a field value.

To connect the data stored in different tables, you would create relationships. A relationship is a logical connection between two tables that have a standard field.

Keys

Fields that are part of a table relationship are called keys. A key usually consists of one field, but may include more than one field.

There are two kinds of keys:

Primary key: A table can have only one primary key. A primary key consists of one or more fields that uniquely identify each record that you store in the table. Access automatically provides a unique identification number, called an ID number that serves as a primary key.

Foreign key: A table can have one or more external keys. A foreign key contains values that correspond to values in the primary key of another table. For example, you might have an orders table in which each order has a customer ID number that corresponds to a record in a Customers table. The customer ID field is a foreign key of the Orders table.

Benefits of using relationships

Consistency. Each item of data is recorded only once, in one table, there is less opportunity for inconsistency.

Efficiency.Recording data in only one place means you use less disk space.

Comprehensibility. The design of a database is easier to understand if the subjects are adequately separated into tables.

Create a new table in a new desktop database

Under File, click New > Blank desktop database.

In the File Name box, type a file name for the new database.

To save the database in a different location, click the folder icon.

Click Create.

The new database opens, with a new table named Table1, rename the table based on the type of data stored in it.

Create a new table in an existing database

Click File >Open, and click the database if it is listed under Recent. If not, select one of the browse options to locate the database.

Under Create, click Table.

A new table is added and opens in Datasheet view.

Names of fields, controls, and objects in Microsoft Access desktop databases:

It can be up to 64 characters long.

It can include any combination of letters, numbers, spaces, and special characters except a period (.), an exclamation point (!), an accent grave (`), and brackets ([ ]).

It cannot begin with leading spaces.

It cannot include control characters (ASCII values 0 through 31).

It cannot include a double quotation mark (") in