The effective inspection report

By Ludovic Gaillard

The drafting of an inspection report is an art. In this manual you will find all the keys that will make your reports essential documents for all your internal or external clients. An effective inspection report will also be a tool for you to increase your reputation but also to demonstrate your competence and expertise.

• Language: English
• Publisher: Ludovic Gaillard
• Release date: Oct 22, 2017
• ISBN: 9781386874812

Ludovic Gaillard

Né le 6 Août 1973, étudiant à Paris et diplômé en assistance technique d'ingénieur Inspecteur, auditeur, coordinateur contrôle qualité depuis plus de 20 ans dans les milieux industriels chimique et pétrochimique. Il a eu l'occasion de former de nombreuses personnes à ces disciplines mal connues et pourtant essentielles.  Il a maintenant pour vocation d'offrir de multiples services à tous les acteurs du Contrôle Qualité : Ebook, applications, conseils et formations. Il a pour ambition de développer plusieurs outils aux services des coordinateurs, managers et inspecteurs Contrôle Qualité mais aussi de faire découvrir tous les métiers lié à l'inspection. Born on August 6, 1973, student in Paris and graduated in engineering technical assistance Inspector, auditor, quality control coordinator for more than 20 years in industrial chemical and petrochemical industries. He had the opportunity to train many people in these unknown and yet essential disciplines. He is now intended to offer multiple services to all the actors of Quality Control: Ebook, applications, advice and training. His ambition is to develop several tools for the services of coordinators, managers and quality control inspectors but also to make discover all the trades related to the inspection.

Book preview

LIST OF CONTENT

Introduction

Section 1: The 5 mistakes to avoid

Error 1: the summary report

Error 2: the saga way

Error 3: Approximations

Error 4: The dangers of copy / paste

Error 5: The off topic

Conclusion

Section 2: A Complete Report

Cover Page

The plan

1- List of reference documents

2- Visual and dimensional inspection

3- Non-destructive testing

4- Mechanical test and pressure test

5- Functional tests

6- Packaging and preservation

7- The documentary review

Photos and diagrams

Conclusions

The use of an imposed form

Conclusion

Section 3: Small

Comment on the progress

Safety commentary

Additional information

The Flash message

Conclusion

Section 4: The punch list

The form

Photographs and other media

Responsibilities

Managing the punch list

Conclusion

Section 5: Attachments

Photos

Reports and certificates

Annotated Plans

Others (video, files)

Referencing attachments

Distribution form of attachments

Conclusion

Section 6: save time

Write on the spot

Annotated documents

The use of copy / paste

Use of reference documents

Conclusion

Section 7: Distribution of the report

The format of your report

Distribution to the customer

The Flash report

Distribution to the provider

The Signatures

Conclusion

Last conclusion

Notice and Contact

Thanks

Introduction

If the inspection can be considered as an art, the writing of an inspection report is also an art. Many inspectors, however competent they may be, are undervalued because their reports have flaws or shortcomings that their recipients considered as objectionable or unacceptable. Too much information or not enough, approximations, but also typographical errors such as copy / paste unfortunate, such are the imperfections, that as a Quality Control Coordinator, I have observed in 20 years of career.

Do you want to improve your reputation without having to (too much) change your work habits? Make your reports indispensable documents for your clients? Do you want your reports to be references for other novice inspectors or not?

This manual is intended for all inspectors, whether you are an independent company or a part of a Quality Control company. This guide is also useful for all those who are in charge of inspection reports and in charge of their operations such as Quality Control Managers or coordinators.

This manual is not intended to teach you the inspection. It aims to bring you these few keys that will enhance your relationship with simple methods that will allow you to be recognized not only as an inspector, but also as an editor.

For my part, I have been using these methods since I started, so I can confirm its effectiveness in petrochemicals. I had the opportunity to confront this exercise both as an inspector and as a quality control coordinator and I had the opportunity to train many inspectors in this method. I am practicing all these activities as I write this manual. I therefore propose to share with you my method which has proved its effectiveness in all circumstances. You can, of course, apply some or all of the techniques I am giving you here.

In order to cover all aspects of the inspection report, I suggest that you proceed in stages. Each of these sections will address different themes that are described below.

Section 1 will identify errors to be avoided. I myself have been able to observe these mistakes in the exercise of my profession and even unfortunately sometimes committed.

Section 2 will focus on the content of the inspection report, detailing the plan. This plan will be the skeleton of your report and the basis of your writing. I will also give you some editorial advice sometimes also inspection.

Section 3 will deal with the punch list or task list. Form and responsibility are topics that will be addressed as well as the basics of managing this document. The subject being vast, it will be the subject of another manual which will go into the details of this particular document.

Section 4 will address the topic of attachments. Your report will most certainly be accompanied by documents that you will need to manage properly to maintain the clarity you are looking for.

In Section 5, I will share with