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516 Getting To Inclusion Through Improved Communication Skills

516 Getting To Inclusion Through Improved Communication Skills

FromThe Leadership Japan Series


516 Getting To Inclusion Through Improved Communication Skills

FromThe Leadership Japan Series

ratings:
Length:
12 minutes
Released:
May 17, 2023
Format:
Podcast episode

Description

Diversity, Equity and Inclusion are the end goal for companies today, because there is a recognition that the value derived warrants the effort.  The WHY part is certainly well understood and female manager ratios are often being set as company targets.  Key triggers to achieving a diverse workforce are through gaining inclusion within the work environment.  The issues arise though, as to just how to make that goal a reality.  Certainly, if there is an effective communication capability by the team, then understanding each other and accepting differences becomes that much easier.  We all have experienced arguments and fights with people because there has been some misunderstanding or poor communication going on, making it hard to work together. Wishing to be more inclusive is fine, but it takes work and one area is in the communication skills remit.  We can find some people too fast when they are speaking so we are not catching the detail.  There are others who may be too cryptic and we can’t plumb the meaning of what they are saying.  We don’t like it when others finish our sentences, speak over us or cut us off, before we get to the point we want to make. There are four communication styles we often uncover when listening to others: 1.     Friendly. They like people, are upbeat, confident and happy.  2.     Analytical. They love detail, facts, statistics, evidence and can be very detail oriented. 3.     Excitable. Their mouth can get ahead of their brain and they can be quite hard to keep up with, as they move through topics at a rapid clip. 4.      Dominating.  They want to run things, make the decisions and have others follow what they want to do. We might have some communication favourites or we may think that only one type of communication style is correct and the others need changing.  That usually proves to be impossible and we may want to step back and take a different approach.  We can decide to adapt to the style they like.  We are looking to build rapport based on the style they prefer.  They may have topics they want to talk about and we talk about these issues of importance to them.  If they are fast-paced, we may need to speed up or if they are more laconic, we may need to slow down from our usual delivery speed. If we want to persuade someone of our point of view, matching their preferred style of communication removes a lot of barriers from the beginning. Another great tool is storytelling.  There are some aspects of storytelling which are more effective than others.  The start of the story needs to have a “hook”, which will cut through all the clutter going on in the listener's mind and grab their attention, so that they will give us their full attention.  We should make the story as personal as possible.  This really draws in an audience because it is easy to relate to what they are hearing.  It should exhibit emotion and these are usually things like anger, fear, excitement, anticipation, joy, etc. Lastly, it should have some aspect of conflict and challenge and attached to this some finality of the issue, either positive or negative.  We need to introduce the characters in the story and the most effective are people they know, either directly or through reputation.  We need to transport them to a place in their mind’s eye, where these characters are located and we need to place them in a season and year if possible.  For example, “Let me tell you what happened recently, which could change the direction of the business. It was that snowy Tokyo day this year, rather late in the season in March, when I made my way downtown to a meeting with Bill Brown, the visiting global CFO.  We got together on the 28th floor of the Headquarters in the main Boardroom”.  The people listening know the Boardroom, probably know Bill Brown and have experienced a snowy day in Tokyo, so they can recreate this scene in their own mind.  The “hook” at the start about possibly changing the business is guaranteed to get everyone’s atte
Released:
May 17, 2023
Format:
Podcast episode

Titles in the series (100)

Leading in Japan is distinct and different from other countries. The language, culture and size of the economy make sure of that. We can learn by trial and error or we can draw on real world practical experience and save ourselves a lot of friction, wear and tear. This podcasts offers hundreds of episodes packed with value, insights and perspectives on leading here. The only other podcast on Japan which can match the depth and breadth of this Leadership Japan Series podcast is the Japan's Top Business interviews podcast.