328: Managing Backlog

FromGTD® Virtual Study Group

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328: Managing Backlog

FromGTD® Virtual Study Group

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Length:

45 minutes

Released:

Oct 12, 2023

Format:

Podcast episode

Description

We all have it... so how do you manage it? Talking about backlogs on this episode of the GTD® Virtual Study Group. How do you keep from feeling overwhelmed by it? What are some tactics for managing it? Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:

Released:

Oct 12, 2023

Format:

Podcast episode

Titles in the series (100)

Want to learn more about GTD®? We're folks just like you--from all walks of life--sharing our tips, tricks, struggles and victories. Hear presentations, discussions and more about how to Get Things Done.

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020: Making It All Work: the review: David Allen's new book, Making It All Work, hit the stores in late December. In this episode, the group shares their thoughts on the book and what new insights they've gleaned from this latest addition to the GTD bookshelf. Download the podcast here.... by GTD® Virtual Study Group
50 min listen
001: GTD and the Martial Arts 1/24/08: In this session, GTD Virtual Study Group explored GTD and the martial arts with special guests, Brian Darnell and Sensei Kendra. Download or listen to the podcast here. You may subscribe to this feed using iTunes. Simply paste this URL:... by GTD® Virtual Study Group
56 min listen
010: GTD and Famlies with special guest, Matthew Cornell: My apologies for the delay in uploading this podcast! This is the June 12 meeting of the group. Sadly, the recording for the June 26 discussion of David Allen's In Conversation interview with Dean Acheson was lost. In this episode, listen as guest... by GTD® Virtual Study Group
51 min listen
007: GTD & Procrastination: In this discussion, we talked about procrastination. Procrastination shows up in a variety of ways from resistance to projects we wish we hadn't taken on to following shiny objects to big-time overwhelm. We discussed ways to overcome and outwit... by GTD® Virtual Study Group
55 min listen
013: One Year of the GTD Virtual Study Group!: We've been a going concern for an entire year! In this episode, we take a look back at what we accomplished and look ahead to topics for the next twelve months. You can download the podcast here. The GTD Virtual Study Group meets on the 2nd and 4th... by GTD® Virtual Study Group
48 min listen
004: What Goes Into Your GTD System?: 3/13/08: We discussed what goes into people's systems including how folks capture and access projects and next actions. Lots of tools and tricks mentioned in this great conversation. Download the podcast here. The GTD Virtual Study Group meets on the... by GTD® Virtual Study Group
54 min listen
029: Mindmapping revisited: By request, we revisit mindmapping this week. In this episode, hear host & facilitator Tara Rodden Robinson give a guided tour to how she uses mindmaps to organize projects, brainstorm, stay on track, and much more.Download the podcast hereThe... by GTD® Virtual Study Group
56 min listen
015: Mindmapping and GTD: Mind mapping can be a powerful tool to organize your thinking. Taking this process to a powerful new level, listen as group member Reed Shell takes us on a guided tour of his mind maps and his world. Download the podcast here. Our next meeting will be... by GTD® Virtual Study Group
60 min listen
006: GTD Roundup: Weekly Reviews, Contexts, & Waiting-For: My apologies for the confusion surrounding our meeting on April 10. The bridgeline was wonky and I've been slow in getting the podcast posted. Sorry! To those who persevered and attended, deepest thanks!!! We had a great discussion once all the dust... by GTD® Virtual Study Group
42 min listen
014: Office 2.0 and Enleiten: Frequent Study Group contributor, Doreen Hartzell, joins us to recap the recent Office 2.0 conference. You can hear a summary of the key points from David Allen's keynote, as well as Doreen's insights from her panel discussion. Doreen also shares a... by GTD® Virtual Study Group
53 min listen
009: GTD on the go: Travel can really disrupt your ability to be productive. So how do those road warriors get stuff done? Listen to this episode to hear the secrets of a real uber-road warrior. Phenomenal! Download the podcast here. The GTD Virtual Study Group meets on... by GTD® Virtual Study Group
54 min listen
062: Back to Basics: Roles, Responsibilities, and Areas of Focus: How do you use the 20K horizon of focus to get things done? We're back to basics in this episode. Listen as we talk about how to use 20K to set goals (30 and 40K), how 50K can help you define areas of focus, and how 20K can help you to make decisions... by GTD® Virtual Study Group
51 min listen
012: Plate spinning with GTD: Keeping all your projects going at once is a lot like plate spinning. To maintain any sort of momentum, there’s got to be some energy inputs by you or someone else. If you stop paying attention, the project wobbles and eventually grinds to a halt.... by GTD® Virtual Study Group
56 min listen
002: GTD Natural Planning Model: In this episode, Brian Darnell reviews the natural planning model for GTD. The model consists of five phases: defining purpose & principles (the why), envisioning the outcome, brainstorming, organizing, and identifying next actions. You can... by GTD® Virtual Study Group
51 min listen
039: Getting CRM Done: Using GTD to Help with Customer Relationship Management: How do you juggle keeping up with customers, prospects, and other people you want to stay in contact with? In this episode, the Virtual Study Group discusses tools and software like SalesForce.com and Outlook along with GTD principles and practices.... by GTD® Virtual Study Group
52 min listen
008: Working with nonGTD’ers: Those of us who are into GTD are often in the minority (if not alone entirely) in our homes, workplaces, and elsewhere. How do you cope with folks who don't, or won't, GTD? Listen to the discussion and suggestions for getting others on board, or... by GTD® Virtual Study Group
53 min listen
005: Weekly Review: 3/27/08 David Allen refers to it as the critical success factor. But lots of folks have allergies to doing their weekly review. Check out our discussion of what goes into developing a regular weekly review habit. Download the podcast here. The GTD Virtual by GTD® Virtual Study Group
65 min listen
025: The Rematch: Overload and Overwhelm Smackdown II: Once wasn't enough! In this episode, we take on overload and overwhelm in a smackdown rematch. New perspectives on how overload can focus your efforts, dealing with crises, and keeping up when sheep happen (you gotta listen to get the joke). A... by GTD® Virtual Study Group
57 min listen
023: Using GTD to Stay in Touch: Welcome to another great episode of the GTD Virtual Study Group! In today's discussion, you can hear how GTD has helped us stay in touch with our networks. Dan Stratton shares how maintaining your network may help you if you get laid off (timely... by GTD® Virtual Study Group
47 min listen
018: Special Guest: David Allen: Happy Holidays! In this special episode, we enjoyed David Allen as our guest. David gave us an update on the growth of GTD as well as answered lots of questions. Download the podcast here. The Study Group is off for the holidays and will be back in... by GTD® Virtual Study Group
57 min listen
031: GTD Virtual Study Group Turns Two!: We're turning two! The Virtual Study Group celebrates its second anniversary with a lively discussion about what makes the group work, our favorite past episodes, and lots of ideas and topics to consider for the coming year. Help yourself to a big... by GTD® Virtual Study Group
52 min listen
035: Getting Your Reference Material Under Control with Evernote: Snowed under with links, ideas, blogs, and lists? To give us a hand, Ellen Valentine generously offered to share she uses Evernote to get things done and stay organized. In this episode, you'll learn how she keeps all sorts of diverse materials at... by GTD® Virtual Study Group
53 min listen
037: GTD on the iPhone or iPod Touch: Think you can't do GTD on an iPhone or iPod Touch? Think again! In this episode, you'll hear about how to be productive on your iPhone or iPod Touch device as well as get recommendations on numerous "must-have" apps. Enjoy!Download the podcast here A... by GTD® Virtual Study Group
55 min listen
003: Horizons of Focus: In this episode, the group discusses the horizons of focus. How can you link up your big picture goals to what's going on down at the runway? Listen to what some of these GTDers have to say. Download the podcast here. The GTD Virtual Study Group meets... by GTD® Virtual Study Group
64 min listen
016: Using Contexts to Increase Your Focus: In this episode, frequent contributer Augusto Pinaud shares the secrets of working in contexts. Learn how to fine tune your focus and get tons more accomplished from the contexts blackbelt! Download the podcast here. Our next meeting will be on... by GTD® Virtual Study Group
54 min listen
022: Going Beyond GTD with MindManager: Welcome to another great episode of the GTD Virtual Study Group. In this episode, you'll hear Michael Deutch whose entire job consists of doing fun things with mindmapping. Michael is Mindjet's chief evangelist and is an avid GTD-er. He talked to us... by GTD® Virtual Study Group
58 min listen
024: Overload versus Overwhelm Smackdown: Drinking from the firehose? In this episode, the GTD Virtual Study Group takes on overwhelm versus overload in a GTD smackdown. Want to know how we cope with everything that we have coming at us? Listen in and find out. Download the podcast here. A... by GTD® Virtual Study Group
53 min listen
043: When Your Roles and Goals Disagree: When you're saddled with a role that you're not enthusiastic about or having gotten assigned a big project that doesn't turn you on, how do you get through it to what you really want to do? In this episode, the Virtual Study Group takes a question... by GTD® Virtual Study Group
51 min listen
021: Using Outlook’s inbox to manage tasks: In this episode, you can learn how presenter Jim McCullen manages tasks as well as email using Outlook's inbox. If you'd like to have a copy of the accompanying PowerPoint, please request it via email by clicking here. Download the podcast here. Our... by GTD® Virtual Study Group
45 min listen
027: Someday/Maybe & Never Again: In this episode, you can hear how we use someday/maybe to manage aspirations and goals. Get insights into the nature of "not-doing" from Augusto, as well as harness GTD to learn from your mistakes.Download the podcast here.The post Someday/Maybe &... by GTD® Virtual Study Group
56 min listen

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332: New Years Resolutions, GTD-Style: Do you make new year's resolutions? OK, so we know they never seem to work. But what if we applied GTD to our new goals. What would that look like? GTD actually turns out to be the secret weapon. Lots of great stuff in this episode! Enjoy! ... by GTD® Virtual Study Group
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331: Year Ahead Planning: As one year ends and another begins, we look at reconnecting and reengaging with our higher horizons. A really great episode on developing our goals and why. A great reminder at this time of year. Enjoy!! Check out the Official GTD® Virtual... by GTD® Virtual Study Group
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330: Tech Tools: Today we decided to dive into a bunch of tech tools and discuss what works and doesn't work for us for our workflows. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more: by GTD® Virtual Study Group
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329: Cleaning Up Your System: Every so often we experience a bit of friction with our task management system. What causes this? What signs can you look for that your system needs a bit of a clean up? What things might you need to look to clean up? On this episode we share our... by GTD® Virtual Study Group
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326: Tickler Files: An interesting topic for today's call. Tickler Files. In this episode, we talk about how we've adapted tickler files to work in our digital systems. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more: by GTD® Virtual Study Group
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325: Inbox Zero: Everyone's favorite topic -- Inbox Zero! In this episode we talk about our inboxes, and what's not an inbox. Also some thoughts on the GTD® setup for email with Actions and Waiting For folders. Enjoy! Check out the Official GTD® Virtual Study Group... by GTD® Virtual Study Group
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324: What's Your System Look Like: In GTD®, it's important to have a trusted system. But does that mean that you have one app to store everything? In this call we talk about how we have our systems set up -- personal vs business or all combined, using separate apps for specific things... by GTD® Virtual Study Group
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323: Mind Like Water: What is Mind Like Water®? How do you get it? How do you keep it? What does not having it feel like? In this call we look at what it means to us. Special thanks to Jeff Korentayer for raising the topic in our facebook group! Enjoy!! Check out... by GTD® Virtual Study Group
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322: Next Actions, Contexts, & Prioritizing: With all of your project's next actions defined and captured on context lists, how do you know what to do first? And next? In this episode, we dive into different perspectives and solutions for prioritizing actions and being able to trust our systems... by GTD® Virtual Study Group
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321: Working With Partners: Working with partners is tricky, especially if they don't practice the same process and systems that you do (GTD®). So how do you get on the same page? How do you approach getting their involvement or buy in? How do you practice empathy for both... by GTD® Virtual Study Group
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320: Defining the Higher Horizons: Projects, Actions, and even Areas of Focus and Responsibility are pretty easy to define. The higher horizons, not so much. In this episode, we talk about the higher horizons, how we've developed them, and how we use them to guide our life's work.... by GTD® Virtual Study Group
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319: Energy Management: Understanding your energy levels and their impact on your productivity is so important. Are you a nightowl? Are you swamped with back to back video calls? Can you fit in a quick nap? We cover it all in this episode. Enjoy! Check out the Official GTD®... by GTD® Virtual Study Group
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318: A Meander Through GTD®: We had some fun just wandering around without a set topic in this episode. We talked about all sorts of stuff -- system bankruptcy, dealing with backlog, someday/maybe management, collaboration on projects and shared task management, system tweaking,... by GTD® Virtual Study Group
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316: Hard Edges In Action Lists: One of the tricky things in keeping hard edges in a task management system is capturing and processing projects and tasks without enough clarity around them. Sometimes our verbs seem actionable, but might be a bit vague in reality. Same with next... by GTD® Virtual Study Group
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315: What's the Future Evolution of GTD®?: In this episode, the VSG hypothesizes on what the future of GTD® might look like. The future is now! ? Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more: by GTD® Virtual Study Group
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314: When Others Don't Do GTD®: Ever find yourself annoyed with someone who is less organized than you are? It happens. Maybe even more when you're GTD-level organized. ;) So how do you deal with it? In this episode, the VSG shares a bunch of ideas on the topic. Enjoy! Check out the... by GTD® Virtual Study Group
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313: Recalibrating Horizons With Shifts In Life: When life throws us curve balls with major shifts, we often need to review and recalibrate our Horizons of Focus. In this episode we share our experiences and insights. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from... by GTD® Virtual Study Group
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312: Boundaries: In this episode we discuss boundaries and how we use GTD® to help us manage them. So many great insights in this conversation! Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more: by GTD® Virtual Study Group
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311: Defining Next Actions: In this episode we dive into the meaty topic of defining next actions. What are they really? How do they differ from projects and actions? What's the best practice for naming our actions so they are clear and actionable, and set us up for success?... by GTD® Virtual Study Group
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310: End of Year Hodgepodge: As we were nearing the end of the year in this call, we shared our thoughts about wrapping up the year and starting the next one. Preparation for the coming year... closing out the current year... reflection on the accomplishments of the past year...... by GTD® Virtual Study Group
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307: The Importance of Reflection: In this episode we really step up a couple of horizons and look at the importance of reflection. We often get so bogged down in the doing that we forget to look up and see the forest for the trees. Life is so short and we really want to be focused on... by GTD® Virtual Study Group
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328: Managing Backlog

328: Managing Backlog

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Titles in the series (100)

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